As part of this application, you will be required to print and submit documents. Cleaning deposit, fees, and all documents must be received before application will be considered complete and your booth space reserved.

If you have any questions or need assistance, please contact the Community Group Coordinator at community@sacalohafest.org or 916-521-0474. We will be happy to take your info over the phone, if you prefer.

Community Group Application submission deadline is July 31, 2023. The cleaning deposit and all documents must be postmarked by deadline to be considered on-time. Fields with an asterisk are required.

BUSINESS INFORMATION

Organization/Business Name *

Contact Person *

Title *

Email Address *

Website

Mailing Address *

City *

State *

Zip code *

Primary Phone *

Day of Event Phone *

Please tell us what does your organization do and what handouts/activities do you plan to share at your booth. Sales are not allowed at Community Group booths. If you have items for sale, please submit a Merchandise Vendor application. *

BOOTH SPACE AND POWER
10’x10’ booth space (cleaning deposit $100)
10’x20’ booth space (cleaning deposit $200)
10 amp power outlet $40.00
One table and two chairs $30.00

A cleaning deposit of $100 for 10×10 or $200 for 10×20 booth is required and must be paid with a separate check which will not be deposited. Your space must be completely clean and vacated by no later than 9:00 p.m. on Saturday, September 16, 2023 and approved by the Community Group Coordinator, at which time your cleaning deposit check will be returned to you.

Refer to Terms and Conditions for additional information regarding booth space.

EVENT ADMISSION AND PARKING
Sacramento Aloha Festival 2023 admission charge is $5. Children 10-under and seniors 65+ are free. Please indicate the number of complimentary admission tickets you require for your staff (ages 11-64 only). You may request maximum 4 tickets with a 10×10 booth or 8 tickets with a 10×20 booth.

# of admission tickets (no charge) *

Each Vendor is allowed to park ONE vehicle in the Vendor Lot located at 1273 High Street, Auburn, CA 95603. Vendor lot pass may ONLY be purchased in advance with your application.

Parking for additional vehicles is in the main lot at 209 Fairgate Rd, Auburn, CA 95603. Parking Prices: $10.00 per large vehicle, $8.00 per car, and $5.00 per motorcycle. There is no discounted or advance purchase parking for the main lot.

Vendor parking lot for ONE vehicle ($3.50)

INSURANCE
Community Groups are required to either provide a Certificate of Insurance or purchase CFSA 1-day insurance for the day of the festival. If providing a Certificate of Insurance, the three below must be listed as additional insured with a minimum general liability limit of $1 million:

• Sacramento Aloha Festival
• Ka’onohi Foundation
• Placer County and Gold Country Fairgrounds and Event Center

Please indicate your choice below. *
Mail Certificate of Insurance
CFSA 1-day insurance

If paid staff will be working in your booth, we require a copy of your Workers Comp Insurance.*

# of non-paid staff in booth *

# of paid staff in booth *

ADVERTISING AND SPONSORSHIP
The Sacramento Aloha Festival is attended by thousands every year! If you are interested in advertising in the 2023 SAF program, please check below. Click for Advertising Info
Contact me regarding ADVERTISING

Great benefits for sponsors! If you wish to purchase a package, please check below. Click for Sponsor Benefits
Contact me regarding SPONSORSHIP

APPLICATION COMPLETION
Please print, complete, sign and mail these documents:
• Hold Harmless Agreement *
• Fire and Life Safety Form *

Please read and agree to Terms and Conditions:
• Terms and Conditions *
I/we agree to abide by and enforce the rules, regulations and policies of the Sacramento Aloha Festival as stated in the Terms and Conditions and this Community Group Application. *

• FIRE & LIFE SAFETY DIVISION Special Events and/or DAA Fairs *
I agree to the FIRE & LIFE SAFETY DIVISION Special Events and/or DAA Fairs

I understand that any cancellation must be made in writing and emailed or postmarked by September 1, 2023. *

I and/or my organization/business agree to assume all risk and injuries arising out of or resulting from the use of the Gold Country Fairgrounds and Event Center facilities and/or properties located thereon, and further agree to make no claim whatsoever for injuries against the Ka’ōnohi Foundation, City of Auburn, Placer County, State of California, its agents or employees, arising or resulting from the use of any booth(s), buildings, grounds, real property or personal property located thereon. *

I/we shall be personally responsible, on behalf of myself and/or my organization/business, for any damages sustained to the grounds, buildings, or equipment because of the occupancy of said premises by myself and/or organization/business. *

MAIL-IN INSTRUCTIONS

Please submit the following items to complete your application.

Payment: $0
Applicable Fees: booth expenses, CFSA insurance, vendor parking.
Payment may be submitted via check payable to Sacramento Aloha Festival. Post-dated checks will NOT be accepted.

Payment: $0
Separate payment for cleaning deposit.
Cleaning deposit must be paid by check payable to Sacramento Aloha Festival.

Completed and signed copy of the Hold Harmless Agreement.
Completed and signed copy of the Fire & Life Safety Form.

Application is not considered complete until all documents and fees are received.

Mail to:

Sacramento Aloha Festival
Attention: Community Group Coordinator
411 Gold Street
Auburn, CA 95603